How to Create the Perfect Shot List for your Event

Creating a shot list for your event is an important part of any successful event in Washington DC. Whether you’re hosting a gala, panel event, or corporate retreat, having a comprehensive shot list ensures that no moment will be missed by a professional event photographer. Even if you don’t have much experience with photography, here are some tips on how to put together the perfect shot list for your DC event.

First and foremost, it’s important to recognize that each event is unique, and deciding what should be included in the shot list should depend on the specific goals at hand. Consider things like whether or not certain guests or speakers need to be featured prominently in photos, or if you’d like to capture all of the small details from the event. This will help you prioritize which photographs should be taken and what to communicate to your event photographer. Trust me, any event photographer in DC values communication. The more information and clarity you can provide about the event and the focal points therein, the better!

When looking for an event photographer in DC, it’s important to make sure they specialize in the type of photography needed for your special occasion. For example, if you decide to host your event in the evening or in a venue with low light, you need a photographer whose portfolio reflects the ability to work in those settings. If you need compelling candid photos, search for someone who can deliver what you're looking for. A professional can help guide you on the best shots to capture according to your needs, but having an idea up front goes a long way!

Consider this example shot list for your next event; Keep in mind this example is for a panel event but adapt it for your needs.

Shot list

6:45 PM - Opening Reception

• Candid photos of guests mingling

• Group photos of panelists with guests

• Detail shots of food, drinks, and table settings

• Wide photo of the full room

7:30 PM - Panel Discussion

• Photos of Senator introducing the panel

• Photos of each panelist speaking/articulating

• Photos of full panel engaging each other

• Crowd photos (listening, taking notes, raising their hands/talking for Q&A, clapping)

• (After panel) Group photo of panelists and moderator with company logo

8:30 PM - Post-Panel Happy Hour

• Styled photos of specialty cocktails

• Posed group photos of guests (holding swag bags, drinks, anything with company branding)

• Candids of panelists mingling with guests

• Another few wide room photos

This shot list makes the job of the DC event photographer much easier and you are guaranteed to end up with the photos you need, rather than just leaving it up to the photographer's discretion.

In addition to working with an experienced event photographer in DC, be sure to consider the intended use of the photos taken at the event. If you intend most of the photos to go on Instagram and other social media, the event photographer will be able to photograph with a square crop in mind. Having a clear understanding of how you plan to use the photos will help ensure your photographer can be aware of all the moments you’d like photos of and photograph them accordingly.

By following these tips for creating a shot list for your Washington DC event, you can rest assured knowing that no moment will be missed when it comes time to use their photos for your marketing purposes. An experienced event photographer combined with an organized shot list is the perfect recipe for capturing unforgettable memories!